Who this is for
You run a function by yourself, and you sit in a lot of meetings. Maybe nine of them this week. Decisions get made, people commit to things, and a risk gets named once, quietly, by the person who saw it coming. Then everyone leaves and most of it evaporates.
It hits you twice when you’re solo. You’re in the meeting AND you’re the only one responsible for what comes out of it. No program manager capturing action items. No chief of staff prepping you beforehand. The follow-up that was supposed to go out Tuesday is still in your head on Friday.
This works the same whether you’re a department head inside a company or a consultant running six client engagements. Three weeks from now someone asks “didn’t we decide this already?” and the honest answer is: probably, but the decision lives in a notebook page you can’t find. This kit fixes that.
What’s inside
Five workflows that turn every meeting into structured, usable intelligence, plus the setup that makes them run.
- Getting your raw material. How to get a usable record of any meeting, from native Zoom/Teams/Meet transcripts to AI voice recorders to a two-minute brain dump after the call. Plus the one rule before you record anything.
- Workflow 1: The pre-meeting brief. Turn the invite and whatever you already know into a one-page brief in five minutes: what the meeting is really about, what each person wants, the questions worth asking, and what to walk out with.
- Workflow 2: The meeting record processor. Paste a transcript or six messy lines of notes and get back a structured record: decisions made, commitments (who owes what, by when), and open questions.
- Workflow 3: The follow-up generator. Turn a processed record into the recap message, the action-item assignments, and your own task entries in one pass.
- Workflow 4: The commitment tracker. Keep a running ledger of who committed to what, with overdue items resurfaced before they become a problem.
- Workflow 5: The weekly meeting digest. Roll the week’s meetings into one view: themes, decisions, and commitments still outstanding, ready to feed your command center.
- Bonus: Put it on autopilot. An optional pattern for running the capture step automatically so the records build themselves.
Every workflow includes the copy-paste prompt, where to fill in your specifics, what to expect from the output, and paired examples for both a corporate operator and a solo consultant.
What this is not
Not a course. Not a community. Not a subscription. Not a tutorial on what AI is. It assumes you already have an approved AI tool and you know how to type into a chat box. It also does not pretend AI replaces your judgment. You decide which meetings matter and what to do with what comes out. The AI does the part that used to require a second person: reading the whole messy record and pulling out the structure that’s already in there.
How it works in your tools
Every prompt is written to work in Claude, ChatGPT, or Gemini, whatever your company has already approved. No integrations, no API access, no IT ticket. The kit builds on the same three context files you set up in the free Foundation Kit, so the output sounds like you instead of a generic AI. If you haven’t set those up yet, start with the Foundation Kit first.
Format
Lives in your Solo Operator OS members area as copy-paste workflow pages, yours to keep with no expiry. Each prompt block is structured so you can copy it verbatim, instruction first, then the brackets you fill in, then the expected output shape. No PDF to lose, no file to keep in sync. The version in your members area is always the current one.
What’s next
This is the meetings feed of the Solo Operator OS, the second kit in the catalog and the first of the paid workflow kits. The catalog gets built from what people actually ask for, so there’s a short feedback form at the end of the kit. If it’s missing the workflow you needed, that form is how it gets made. Tell me what to build next.